North & HP Section

Responsible for overseeing construction projects, welfare programs, and local administration in all Tibetan settlements in Himachal Pradesh, Northern Tibetan settlements, and Ladakh. To follow guidelines as per the meeting minutes (29/3/2023) chaired by the Honorable Minister of Home Affairs and Sikyong. Supervise and direct the work of two general assistant staff. Provide instructions and guidance for the messenger staff’s work.

Project Follow-up:

The accounting section should categorize the nature of projects and allocate funds for each region.

Each regional division should consult with the related Settlement Officers to establish implementation processes and timelines for each project.

Assign a name and identification number to each project:

Construction projects must be implemented in accordance with the financial regulations and guidelines of the Home Department of Central Tibetan Administration.

Project contractors should be out sourced locally at the regional level. For medium to large projects, each Settlement Officers should take responsibility and appoint a supervisory committee comprised of project stakeholders.

For construction projects, maps, images and progress reports of the construction sites should be regularly submitted to Home Department by concerned Settlement Offices. Simultaneously, these reports should be publicly announced online, allowing all concerned parties to track progress.

The Settlement Officers should monitor whether the projects are progressing according to the schedule. Any new challenges encountered should be promptly reported to higher authorities at the Head Office.

Identification and Approval of New Projects:

If a new project not included in the next three fiscal years’ plans is deemed necessary, each Settlement Officers should conduct a thorough analysis and planning, then report to the respective dealing officer in the Department of Home.

Each Settlement officer should examine the new projects submitted from local areas to determine if they are genuinely needed and feasible to implement. They should then report to the Administrative Committee of Home Department with detailed plans, including budgets, timeline, and expected outcomes.

New projects approved by the Administrative Committee of Home Department should be promptly recommended to the Finance Department.

The Finance Department should distribute information about new projects from various departments to sponsors or donors to seek funding support.

Settlement officers should report projects that have secured local funding to the Administrative Committee of Home Department. The Home Department should then inform the Finance Department about the financial status of such projects. (No need to seek approval for administrative and project plans)

Destitute/Needy Individuals:

Based on the list from the Central Destitute enquiry Committee of the three departments (Home, Education, and Health), each Settlement Officers should report to the relevant Departments about any individuals who have overcome poverty or new cases of destitute or needy individuals in their area.

The responsible committee member of destitute enquiry committee from the three departments should convene every four months to review the database on additions and removals for restitutes from the list.

The Department of Home should be responsible for maintaining, updating, and convening meetings regarding the general database of destitute or needy individuals. They should also provide access of these information to the concerned Education and Health departments, as well as the Social Resource Development Fund.

Subsistence Allowance and Scholarships:

Each Settlement Officers must submit receipts for distributed subsistence allowances and primary school scholarships to the Department of Home in a timely manner.

Information about individuals who have overcome poverty or students who have dropped out must be immediately reported to the dealing officer of the Department of Home.

Greeting cards, letters, and photos from the elderly and students to their respective sponsors must be submitted to the Department of Home on time.

(The Cabinet will discuss the inclusion of daycare centers, their vehicles, aid organizations and sponsors, and scholarships for about 800 children to administer under the Department of Education)

Elderly Care Homes/Old People’s Home:

Through the concerned Settlement Officers, the Department of Home will be responsible for all activities related to elderly care homes in each region, including regular expenses, building maintenance, new construction, medical care and health, caretaking, and coordination with aid organizations

Quarterly Reports:

To scrutinize whether the Settlement Officers have submitted their quarterly work reports for their respective areas on time. The additional secretaries should review and compile the work reports from their respective divisional jurisdictions and the Administrative section will finalize the consolidated work report and appraise the same to the Kashag.