Administration Division

General administration & settlements coordinator section

This section is managed by a dealing staffs assigned with the Tibetan Settlements and Cluster/Scattered Communities in India, Nepal and Bhutan. This section is responsible for overseeing and handling of overall administrative work of the department and the 45 Tibetan Settlement Offices (TSO) including Chief Representative Office, Bangalore (CRO).

  • Examining, editing and compiling annual reports received from the TSOs and submits the finalized reports to the Tibetan Parliamentary secretariat within the dateline of June end of every financial year.
  • Answering questions and queries from the Tibetan Parliament on the annual reports of the Tibetan settlements and any such queries from parliamentarian’s official visits to the Settlements.
  • Organizing 5 day General Body Meeting of Settlement Officers which is held once in every two years.
  • Proposing appointment of staff of CTRC, Local (Rangkhung), Temporary and Daily wagers in both Central and branch offices. Staff’s retirement, resignation, releasing of provident fund and service gratuity are also processed by this division. Appointment and resignation of the staff of crèche and day schools are also managed by this section.
  • Sending directives to all the Settlement officers on matters relating to rules & regulations of housing & estate management in the settlements.
  • Delivering Kashag’s statements for the official events to all the TSOs.
  • Seeking sanction for the Settlement officer’s outstation official visits.
  • Receiving visitors and giving introduction on the Department and the functions of various sections in the Department.
  • Registering incoming letters of all sections and distributing them to the concerned sections.
  • Keeping records of the status of creation, exchange and sanction of staff post of the Department and the TSOs.
  • Distribution, collection and submission of staff annual confidential report (ACR).
  • Compiling and distributing annual calendar to all the sections.
  • Organizing prayer recitations and submitting reports to the Dept. of Religion & Culture, CTA.
  • Collecting list of new arrivals from Tibet and make entry in the Department’s database.
  • Opening subject file when sections when required and keeping custody of closed subject files.

Other Section

Account section: 

This section is led by a section head along with four other staff members. Their main responsibilities are:

  • Preparation and consolidation of overall CTRC, Department of Home (CTA) budgets, Budget preparation of 7 settlements without Local Tibetan Assembly, recurring budget of 32 settlement and 28 Local Tibetan Assembly.
  • Preparation and consolidation of CTRC financial statement inclusive of 36 units and present it to registrar, Office of the Auditor General (CTA), Charter Accountant and other interested parties
  • Foreign contribution quarterly remittance and yearly return filing to Ministry of Home Affairs, Government of India.
  • Assisting sections timely online transfer of Stipends, Scholarships, Donations, Agricultural, Social and Welfare projects to the beneficiary units.
  • Assisting Auditors while conducting Audit and providing clarification of audit observations.
  • Compliance of audit report and Public Accounts Committee’s (TPiE’s) report from time to time.

Internal Audit section: 

In this section there are two staffs out of which one is the section head and the other is a subordinate staff.

  • To make a thorough scrutiny of Audit Report of 47 settlements, 16 Cooperatives, 16 Handicraft & Industry sectors, 46 Camp leader’s offices, Tsering OPH (Nepal), and 5 FTCI.
  • To prepare Audit Report reply of settlements and Cooperatives to Honorable TPiE’s Public Account Committees within stipulated time.
  • To visit settlement(s) facing problem regarding Accounting as per Audit report and help them to solve the problems before the start of next audit.

Housing & Estate section:

INTRODUCTION: In 1967 this section was under the Security Department and named as House & Works Department in Gangchen Kyisong, Dharamsala. Later in 1982, this section was transferred to Public Service Management to look after the Welfare of the CTA staffs. Since 1998, Housing & Estate unit was run under the Department of Home, CTA.

Presently there are three staff under this section out of which there is one section head and two subordinate staff.

Role & Responsibilities of Housing & Estate Unit

  • To supervise the land & buildings of CTA, Dharamsala (H.P.).
  • Mutation of CTA land in the name of His Holiness the Dalai Lama’s Central Tibetan Relief Committee (CTRC).
  • To deposit Land & House Tax of CTA to the Municipal Cooperation, Dharamsala (H.P.) annually.
  • To collect and deposit electricity bills of CTA’s Departments and staff quarters to HPSEB Dharamsala (HP).
  • Distribution of furniture to CTA staff as per allotment and needs.
  • To look after the Construction works of CTA:
    • To Obtain permission from all the related Indian departments like Town & Country Planning Department, HPSEB etc. at Dharamshala (H.P.),
    • To Tender call, prepare agreement with contractor,
    • To maintain accounts and submission of Budget of construction works.
  • To maintain and renovation of CTA staff Quarters and street lights.
  • Arrangement of Staff & Retired quarters distribution committee meeting by our Unit.
  • Arrangement of rooms for Chitue (MP) and Press reporters during the parliament session at Dharamsala (HP).
  • Appointment of Gangkyi Secretariat area night watchmen by the Committee.
  • Arrangement of retired staff quarters or lumpsum payment for renovation for owned house of retired CTA staffs.

Other Roles & Responsibilities of Welfare Section are:

  • Compiling & submission of Annual Report to the Administration section for their further submission to Tibetan Parliamentary secretariat.
  • Answering questions and queries from the Tibetan Parliament based on the annual reports submitted and other queries from their official visit to Tibetan settlements.
  • To follow up with the reports brought up by Sikyong and Kalons during their official visit(s) to the Tibetan settlement(s).
  • Preparation of Fiscal Budget and obtaining its approval from the Tibetan Parliamentary secretariat.
  • Raising fund for the Elder care homes such as food, medication and other related necessities.
  • To maintain updated database of destitute families falling under above mentioned 3 categories.
  • Submission of quarterly, half-yearly and annual report to the donors regarding the usage of their fund.
  • Working in coordination with all the Tibetan settlements in India, Nepal and Bhutan.
  • Appointment of competent and appropriate staff for Elder Care Homes to take care of elder residents therein.
  • Reception and hospitality of the donor during their visit to Dharamshala.
  • Collection of Newsletter and Christmas Greetings every year from the beneficiary elders and sending them to their respective donors (sponsors). We consider it the utmost importance to maintain a lasting and warm rapport between the sponsor and the beneficiary.